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Event Overview Form
"
*
" indicates required fields
Name
*
Aaron Strauss
Ben Efnor
Jillian Woodward
Trevor Arbogast
Event Name:
*
Date
*
MM slash DD slash YYYY
Event Start and End Time
*
Station
*
WPIA
WWCT
WZPN
WHPI
Other
Type of Event
*
Remote
Appearance
Live Show
Van Hit
General Event Recap
Were you on site at least 30 minutes before the event?
*
Yes
No
If no, why?
*
Was all technical equipment set up and working properly at least 15 minutes before the event?
*
Yes
No
If no, why?
*
What time did the on-air talent arrive?
*
This doesn’t have to be the exact time, just your best guess.
Hours
:
Minutes
AM
PM
AM/PM
Was the account executive present 30 minutes before the event start?
*
Yes
No
Van/Equipment Checklist
What is the fuel level in the vehicle?
*
Round down.
3/4 Full
1/2 Full
1/4 Full
Does the vehicle need to be washed?
*
Yes
No
Has all garbage been removed from the vehicle?
*
Yes
No
Did you have any issues with the vehicle?
*
Yes
No
If yes, what?
*
Is there any damage to the vehicle you didn't notice before?
*
Yes
No
If yes, what?
*
Is there anything in the vehicle that needs attention?
*
Yes
No
If yes, what?
*
Vehicle Headlights
*
Did you make sure you turned the headlights off after parking the van back in it’s parking spot?
Yes
No
N/A
Is there any equipment that needs attention?
*
Yes
No
If yes, what?
*
Is the toolbox fully stocked?
*
Yes
No
N/A
If no, what does it need?
*
After Event Checklist
Who checked in with the client upon arrival?
*
Brand Ambassador
Account Executive
Check in/Check Out
*
Did you or an AE check out with the on-site contact or manager before packing up the event and then once more before leaving?
Yes
No
Did you put out banners at the event?
*
Yes
No
N/A
If no, why?
*
Did you put out yard signs at the event?
*
Yes
No
N/A
If no, why?
*
Did you remove all banners and yard signs at the end of the event?
*
Yes
No
N/A
Does the table runner/table cloth need to be washed?
*
Yes
No
Who was in charge of social media?
*
Aaron Strauss
Ben Efnor
Jillian Woodward
Trevor Arbogast
Event Photos
*
Did you upload all of the photos from the event to the Google folder?
Yes
No
After Event Recap
Any general issues at the event?
*
Yes
No
If yes, what?
*
Approximately how many attended the event?
*
Approximately how many stopped by the tent?
*
How did people find us?
*
Drove by and saw the banners/station, heard it on air, saw it online, etc?
Listener response to the event?
*
Client response to the event?
*
Any issues with the client?
*
Yes
No
If yes, what?
*
Overall event result?
*
1
2
3
4
5
6
7
8
9
10
Anything you think we can do better next time?
*
Any additional notes?
